Salary : $61,865.44 - $85,282.34 Annually

Location : Burbank, CA

Job Type: Full-Time

Job Number: 240024B1

Department: City Attorney

Opening Date: 06/21/2024

Definition

OPEN COMPETITIVE RECRUITMENT

Open to all qualified candidates.

Tentative Examination Dates For This Recruitment

Week of TBD - Blind supplemental scoring

Week of TBD - Written examination

Week of TBD - Oral interview

Dates may change due to unforeseen circumstances. Candidates who pass each phase of the recruitment process will be notified of the official examination dates.

Under general supervision, to perform confidential and complex litigation-related legal administrative work in the office of the City Attorney; to assist with all aspects of civil litigation, including the opening and closing of cases, discovery, electronic court filings, and trial preparation for state, federal, and appellate courts; to provide administrative support to other legal staff as needed; and perform related work as required.

Essential Functions

Provides advanced support to the staff of the City Attorney's Office by preparing and editing a broad range of legal forms and documents, including correspondence, memoranda, discovery shells, deposition notices, closing documents, reports, and other legal documents, while demonstrating a high degree of independence; calendars and tracks litigation appointments and deadlines; requests and subpoenas records; opens, closes, and manages case files in case management system; manages correspondence and legal filings; keeps abreast of relevant changes in legal and City procedures; compares legal references to ensure accuracy of citations; assists with the maintenance and preservation of office files and records; prepares files and/or binders for hearings, depositions, meetings, and trial; schedules depositions, hearings, and other meetings; answers incoming calls and refers callers and visitors to the appropriate attorney, department, or outside agency, or takes detailed notes or messages and redirects calls when appropriate; processes invoices for payment; may drive on City business.

Minimum Qualifications

Employment Standards:

Knowledge of local, state, and federal court administrative rules, legal procedures, and statutory deadlines used in civil litigation practice and proceedings; modern law office methods and procedures; legal terminology, forms, and documents; basic arithmetic and accounting procedures; spelling, grammar, and punctuation.

Skill in calendaring and electronic and manual filing methods; advanced proofreading and document editing; operating modern office equipment, computers, and related software, such as, but not limited to advanced skills in Adobe Acrobat Pro and Microsoft Outlook and Word programs; understanding and accurately following brief and complex oral and written instructions; exercising independent judgement and making decisions based on standard policy and procedures.

Ability to organize and maintain documents manually and in electronic record- keeping systems; prepare legal documents from general instructions; analyze administrative problems and develop effective solutions; receive confidential information and maintain confidentiality; communicate effectively, both orally and in writing; work independently, using appropriate initiative to prioritize and meet multiple deadlines; be well organized, reliable, and detail-oriented; prepare comprehensive reports and related documents; establish and maintain effective working relationships with supervisors, fellow employees, and the public.

Education/Training: Graduation from high school or equivalent and two years of recent experience as a legal assistant/legal secretary in civil litigation. NOTE: Graduation from an accredited legal secretary course or equivalent certification may be substituted for one year of the required work experience.

License & Certificates: A valid California Class "C" driver's license or equivalent may be required at time of appointment. A certificate indicating the ability to type or enter data at a speed necessary for successful job performance is required at time of application. All required licenses and certificates must be maintained throughout employment in this classification.

Supplemental Information

None.

This job title is represented by the Burbank City Employees' Association (BCEA)

The City of Burbank offers excellent employee benefits, please click on the following link for additional information regarding employee benefits: https://www.burbankca.gov/web/management-services/employee-benefits

Additionally, there are Benefit Summary Sheets for each represented and unrepresented employee group that provide a more detailed summary of benefits. There are also some Benefit Summary Sheets for specific job titles. To access the Benefit Summary Sheets, please click here: https://www.burbankca.gov/web/management-services/benefits-summary-sheets

Please note, employee benefits vary based on employment status - full-time or part-time; regular or temporary, and many benefits are not applicable to temporary employees.

01

You must answer the following question in order to be considered for the position. The purpose of this Supplemental Questionnaire is to give you an opportunity to provide additional information regarding your specific qualifications for the position of Legal Assistant. This Supplemental Questionnaire is considered part of your application process and will be evaluated along with your application on a competitive basis to determine which applicants will proceed to the next step in the selection process.INSTRUCTIONSAnswer should be complete, specific, and precise. Incomplete, illegible, vague, or excessively long responses to any question may disqualify you from being considered further for the position. Please be specific in answering the Supplemental Questions, as they will be used to evaluate which applicants will be given further consideration in the process. DO NOT answer, "see resume" or "see application" as these are not valid answers. Click "Yes" to reflect that you have read and understand this statement.

02

State only civil litigation related experience and education:1a. Years of experience:1b. Position titles held:1c. Describe specific civil litigation experience that you have had with State court and Federal court including the type of cases such as civil rights, employment, personal injury etc:

03

State level of computer experience: Microsoft Word

No experience
Beginner
Intermediate
Advanced

04

Skills

Describe your skills in Microsoft Word (including creating table of contents, table of authorities, shells for pleadings and discovery responses, etc.):

05

State level of computer experience: Adobe Acrobat Professional

No Experience
Beginner
Intermediate
Advanced

06

Describe your skills in Adobe Acrobat Professional (including OCRing, bookmarking, and editing PDFs):

07

Describe any experience you have with a case management software such as Prolaw, Abacus, etc.

08

Have you assisted attorneys with preparing motions to dismiss/demurrers and summary judgment motions, such as setting up separate statements, preparing table of contents and table of authorities, and reserving dates with the court? Describe.

09

Describe your experience with civil trial preparation, including, how many trials you have assisted with and the types of civil trials.

10

Do you have a high school diploma or equivalent?

11

Do you have two years of recent experience as a legal assistant/legal secretary in civil litigation?

12

I understand that all requested information must be furnished on the application itself. Resumes and/or attachments may be included, but CANNOT BE SUBSTITUTED for a completed application form. A resume submitted in lieu of an application will not be sufficient. Furthermore, "See resume" is not an acceptable response under Duties. An application containing this response may be deemed incomplete. If I do not provide information on my application under Education, Experience, and/or License and Certificates sections that I meet the minimum qualifications for the position I am applying for, I will be deemed "not qualified" and may not proceed in the recruitment.

Required Question

City of Burbank

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LEGAL ASSISTANT