Position Overview, Duties:

The Legal Department Administrator will perform administrative support tasks for all members of the Crown Legal Department located in Tampa, FL and Yardley, PA. This individual will:

support 4 attorneys and two paralegals
has a working knowledge of the duties of all members of the team, and
works with all levels of company management and staff around the world.

Responsibilities:

Manage all administrative tasks and details for Legal Department team members as assigned
Assist with setting up and overseeing administrative policies and procedures for Legal Department
Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, procedures, or expenditures
Payment and processing of vendor invoices
Preparation and maintenance of BoardVantage Board portal, including posting Boardbooks, meeting tiles and briefcase materials
Assistance in logistics for and communication with Board members and executives re: Board and Shareholder Meetings
Manage and maintain schedules, make travel arrangements, and prepare and file expense reports for Department members
Manage and maintain bar memberships, trade association memberships, CLE training certifications, etc. for Department members
Schedule and oversee events, visits, meetings, etc. for Department members
Create, develop, review or edit presentations, reports, agendas, memos, letters, and other documents, using word processing, spreadsheet, database, and/or presentation software

Job Requirements

Qualifications:

3-5 years Administrative Assistant experience, preferably supporting legal professional(s)
Ability to support several professionals simultaneously
Excellent communication (oral/written), organization and interpersonal skills
Ability to work equally well independently or as part of a team, as needs require
Proficient in Microsoft Word, Excel, PowerPoint, SharePoint and Outlook
Experience generating reports, presentations, and managing data in spreadsheets and databases
Experience handling vendor payment processing
Ability to work within a complex corporate structure to properly review and route necessary legal documents
Experience managing travel and event planning: experience with international travel arrangements including passports, visas, etc.
Ability to prioritize workload and to promptly respond to requests or needs for information or assistance
Strong multi-tasking skills
Demonstrated organizational/project management skills; proven problem solving, decision making and interpersonal skills with experience providing complex, confidential administrative support

Personal Attributes:

Team Player
Solid written/verbal presentation skills
Technology savvy – exceptional Excel/PowerPoint/Word/SharePoint skills – familiarity with BoardVantage a plus
Constant focus on improving processes and simplifying burden placed on business leaders
Deadline minded; results driven
Strong listening skills and ability to work with colleagues from Company locations around the world

Note: This is an office-based position, and individuals are expected to be in the office daily. Crown offers a flexible work hour schedule.

Crown Holdings, Inc.

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Legal Department Administrator