DESCRIPTION

Please note, the full salary range is $26.71 - $37.40 however, incumbents typically start at the beginning of the salary range. The full salary range is provided as a means of communicating to prospective applicants what their growth potential over time can represent.

About Douglas County: Video Tour of Douglas County

COMPENSATION &BENEFITS:
0-3% Merit upon successful completion of the probationary period and 0-3% annual merit increases thereafter based upon evaluation score.
Benefits include:

Health Insurance: County provides medical, dental and vision coverage for employees and dependents with co-payment by employee dependent and/or family status.
Vacation: Accrued at the rate of 4.6154 hours per pay period, or 120 hours per year (increase with years of service).
Sick Leave: Earned at the rate of 3.6923 hours per pay period, or 96 hours per year.
Holidays: 12 paid holidays per year.
Administrative Leave: per status
Retirement: Participation in the Nevada Public Employee Retirement System (PERS), 33.5% employer-paid.
Deferred Compensation: the County has a voluntary deferred compensation program.
Douglas County is a drug, alcohol and smoke-free workplace.
No Nevada state income tax.
Stable, friendly/family atmosphere. Fosters internal talent with training/educational programs and encourages career advancement.

***Applications are reviewed on a regular basis and hiring may occur early in the recruiting process. Individuals are encouraged to apply immediately. Applicants are required to complete an official Douglas County application that can be found on ourJob Opportunities webpage . ***

The County Manager's team has a mission to provide professionalism, excellent customer service, foster communication, support the people who work for the organization, and be good stewards to the public in regards to all services provided by Douglas County's local government. We are looking for an individual who can foster these qualities.

In addition to completing the application, the Department has requested applicants attach a cover letter that describes why you're interested in this position with the County Manager's Department and what strengths you would bring to this position.

DESCRIPTION
Responsible for performing paraprofessional level administrative support to a department head and related supervisory and professional staff; may provide supervision to an office support staff.

ESSENTIAL FUNCTIONS

Conducts administrative, budgetary, accounting or other informational and research projects related to the activities or operational area to which assigned; may prepare standard legal documents such as contracts.
Attends to a variety of office administrative details, to include making travel arrangements, coordinating materials and supply orders, arranging for equipment purchase and maintenance and attending meetings or serving on various task forces and committees.
Provides contract service oversight and support; coordinates purchasing activities; reviews requests for payment, ensures that work was performed and/or materials delivered and processes invoices.
Assists with and performs specific administrative support activities such as reviewing and tracking proposed legislation, assisting with the implementation of departmental automated systems and representing the department head and others as specified.
Compiles figures for the preparation of the unit's budget; makes standard projections for payroll and other costs; researches capital improvement and equipment costs; inputs draft and final budget information and produces final budget documents.
Coordinates a variety of departmental personnel activities; processes personnel and payroll forms; ensures that forms and requests are in conformance with rules and regulations; answers employee questions regarding personnel rules and MOU interpretation; conducts departmental orientations for new employees.
Maintains accurate records and files related to the areas of assignment. Prepares a variety of technical, statistical and narrative reports, letters, memos and other written materials.
Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a team.
Prepares and submits reports to various regulatory agencies, funding sources and other organizations.
Provides information to the public or to County staff that requires the use of judgment and the interpretation of policies, rules or procedures.
Enters and retrieves data and prepares reports using a variety of software programs; reviews such reports for accuracy and makes corrections as required; operates standard office equipment.
Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience:

High School diploma/GED; AND four (4) years of administrative support experience; OR an equivalent combination of education, training and experience.

Required Knowledge and Skills

Knowledge of:

Policies and procedures of the department to which assigned.
Use of specified computer applications involving word processing, data entry and/or standard report generation.
Use of specified computer applications involving the design and management of databases or spreadsheet files and the development of special report formats.
Business arithmetic.
Principles and practices of accounting.
Applicable regulations, policies and statutes.
Office administrative practices and procedures.
Business letter writing and the standard format for typed materials.
Record keeping principles and practices.
Correct business English, including spelling, grammar and punctuation.
Techniques for dealing with the public, in person and over the telephone.

Skill in:

Performing paraprofessional level analytical and programmatic work in a variety of areas/disciplines.
Performing accounting and financial management duties.
Reading and explaining rules, policies and procedures.
Analyzing and resolving varied office administrative problems.
Organizing, maintaining and researching office files.
Compiling and summarizing information and preparing periodic or special reports.
Using initiative and independent judgment within established procedural guidelines.
Organizing own work, setting priorities and meeting critical deadlines.
Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
Establishing and maintaining effective work relationships with staff, coworkers, and the public.

REQUIRED CERTIFICATES, LICENSES, AND REGISTRATIONS:

None

PHYSICAL DEMANDS & WORKING ENVIRONMENT:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in a typical office setting and use standard office equipment, vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone.

CONDITIONS OF EMPLOYMENT:

Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.
Employment is contingent upon successful completion of background/screening.
Douglas County participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS, with information from each applicant's Form I-9 to confirm work authorization. All candidates who are offered employment must complete Section 1 of the Form I-9 along with the required proof of their right to work in the United States and proof of their identity prior to starting employment. Please be prepared to provide required documentation as soon as possible after the job offer is made.

This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required.

Overview of Douglas County Benefits
Disclaimer: Douglas County provides benefits to full time employees. Benefits are prorated for some part time positions (depending on job). Some part time positions may provide no benefits.

No Nevada State income tax.

Retirement – Public Employees' Retirement System of Nevada
Douglas County contributes 33.50% of an eligible Regular Member and 50% of an eligible Police and Fire Member's salary for retirement. Deferred Compensation Plans – Employees can participate in the VOYA Retirement Plans, which is funded by the employee.

Paid Leave
12 paid holidays per year. Generous paid leave accrual's including 96 hours sick annually, begin accruing 120 hours annual leave each year. Administrative leave of 5 days or 3 days annually applies to some positions. Please refer to our leave policies https://www.douglascountynv.gov/687/Policies-Procedures
or relevant labor agreement https://www.douglascountynv.gov/688/Labor-Contracts
for more information.

Health Insurance
The County has rich benefits plans to choose from: Preferred Provider (PPO) and Health Savings Account (HSA) with supplemental benefits to include: prescription plan, dental plan, vision, life insurance opportunities, cancer insurance, and disability insurance. Benefit eligibility is the 1st of the month following 30-day waiting period or 60 days, depending on the position. For more detailed information on the Health Insurance you may refer to our website located at: https://www.douglascountynv.gov/693/Employee-Benefits-Information
for more information.

Compensation
Douglas County's compensation system is based on Pay for Performance wherein employees are eligible for annual performance evaluations. The current structure consists of merit increases up to 3% on a qualifying employee's anniversary and Cost of Living Adjustments based on the Consumer Price Index during the first pay period of each fiscal year. The COLA will be up to 5% depending on the CPI each year. Additionally, eligible employees can be recognized for outstanding performance, above and beyond the call of duty, and receive additional compensation through the Recognition of Excellence Program.

2024

Douglas County, NV

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Administrative Assistant