Company Description

Dunning Rievman & MacDonald LLP is a boutique firm based in New York, NY, focusing on litigation, international arbitration, corporate law, transactions, and tax. The firm is known for providing high-quality legal advice to businesses worldwide, with attorneys who have extensive experience in various legal systems.

Role Description

This is a full-time on-site role for a Legal Administrative Assistant at Dunning Rievman & MacDonald LLP in New York, NY. The role involves providing concierge-style, high-level assistance to three law partners, which includes (but is not limited to) handling administrative tasks, travel/visa coordination, business development, word processing and other complex tasks and projects, while collaborating with other Firm departments and team members.

Role Responsibilities

Handle administrative functions including screening client calls; managing files, attorney calendars, and time records; and preparing attorney expense reports.
Anticipate attorney needs by proactively identifying potential issues and conflicts and take the initiative to offer solutions and preempt needs.
Coordinate travel requests including the procurement of visa-related materials and passport renewal applications.
Consult with the different departments and internal staff at all levels, verifying the accuracy of completed work.
Assist with calendaring and scheduling requests (domestic & international).
Organize and facilitate conference and video calls.
Assist with preparing materials for presentations and conferences.
Assist in promoting business development and onboarding new business.

Qualifications

Bachelor’s Degree.
3+ years of related experience in a law or professional services firm.
Proficiency with Microsoft 365/Office (Outlook, Word, Excel and PowerPoint).
Demonstrate effective interpersonal and communication skills, both verbally and in writing.
Effective Organization Skills.
Ability to work independently.
Ability to handle sensitive matters and maintain confidentiality.
Ability to prioritize and handle multiple tasks.
Attention to detail and accuracy.
Fluent in Spanish preferred.

Benefits

401(K).
Health insurance.
Paid time off (15 calendar days per year).

Schedule

Monday to Friday (9am to 5pm).

Dunning Rievman & MacDonald LLP

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Legal Administrative Assistant