The Legal Assistant will provide entry-level administrative and legal support across our firm’s footprint, assisting with case file management, document preparation, scheduling, and client coordination. This is a great opportunity for someone with 6+ months of legal or clerical experience who is looking to gain hands-on experience in a fast-paced, team-oriented law firm environment.

The ideal candidate will be detail-oriented, eager to learn, and capable of handling a variety of legal administrative tasks with professionalism and accuracy. They will demonstrate strong communication skills, maintain confidentiality, and be comfortable working both independently and as part of a collaborative team. A proactive attitude and the ability to stay organized while managing multiple priorities will be key to succeeding in this role.

Overall Responsibilities

Provide general administrative support such as scanning, copying, printing, and saving documents to our document management system.
Assist with preparing, formatting, proofreading, and editing legal documents including correspondence, pleadings, discovery requests/responses, subpoenas, and motions.
Help with the electronic filing of documents in State and Federal Courts (training provided).
Maintain electronic files and organize incoming/outgoing legal documents.
Process expense reports, check requests, and assist with large mailings and document distributions.
Schedule meetings, depositions, and court appearances; coordinate with internal and external parties as needed.
Assist with typing dictation and creating/sending electronic file links to clients, counsel, and vendors.
Enter and update data in firm databases, tracking case information and deadlines.
Follow office workflow procedures and contribute to ongoing team projects.
Provide overflow support to other attorneys or departments when needed.

Qualifications

6+ months of administrative, clerical, or legal experience (law firm experience preferred).
Must be able to work in the office five days per week .
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); ability to learn new systems and software quickly.
Strong keyboarding and data entry skills.
Excellent attention to detail, organization, and time management.
Strong verbal and written communication skills.
Ability to work independently as well as collaboratively in a team environment.
Comfortable working under deadlines and maintaining flexibility to meet firm needs.
Associate’s degree or coursework in legal studies a plus but not required.

Our Mission Statement says that we cultivate a working environment that provides a humane, sustainable approach to earning a living and living in our world — for ourselves and for our clients. Further, we are committed to reducing our costs, and our footprint on the planet, by integrating virtually and avoiding the traditional “brick and mortar” costs associated with operating a law firm. We achieve this by ensuring that our team comes from diverse socio-economic, cultural, geographic, and educational backgrounds. We believe diversity is required to bring a variety of perspectives and approaches to our clients’ needs. Although we have the sophisticated clients and robust resources typical of a large law firm, we strive to maintain a relaxed, informal atmosphere that fosters professional development, personal satisfaction, and growth.

Salary is commensurate with experience and skill set. Position offers benefits, including health, life, short-term and long-term disability, as well as 401k, flexible work, and paid time off.

For New York City Applicants: Salary range: $18.00 - $27.00/hr. ($37,440.00 - $56,160.00), plus may be eligible for an annual discretionary bonus. The anticipated salary range is for candidates who will work in New York City. The salary offered to a successful candidate will depend upon the individual’s skills, experience, qualifications, and other job-related factors permitted by law. Gerber Ciano Kelly Brady, LLP, is a multi-state employer, and this salary range may not reflect positions that work only in other states.

If you’re interested in becoming part of a truly collaborative team consistent with our mission, core values, business goals, and promises to each other, then your journey begins here.

Gerber Ciano Kelly Brady LLP

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Legal Assistant (Entry-Level)