We are seeking a dedicated and highly organized Legal Administrative Assistant to join our dynamic team. In this pivotal role, you will provide exceptional support in a fast-paced legal environment, ensuring that our internal and external clients receive top-notch services. Your commitment to integrity, professionalism, and excellence will be essential as you navigate a diverse array of administrative tasks and contribute to the operations of our practice.

You will possess a strong understanding of legal processes, technology systems, and client matters, allowing you to prioritize and manage multiple projects effectively. Excellent communication skills and professionalism in interactions with clients, court personnel, attorneys, and colleagues are crucial for success in this role.

Key Responsibilities:

Drafting, editing, and formatting legal documents such as pleadings, discovery responses, engagement letters, and correspondence, ensuring compliance with firm standards.
Preparing various legal documents, including summonses, complaints, motions, and subpoenas from different sources, finalizing briefs and creating comprehensive Tables of Contents and Authorities.
Engaging professionally with clients, courts, and vendors to maintain strong relationships.
Collaborating with the billing department to ensure accuracy in client invoicing and addressing any billing issues.
Processing attorney expense reimbursements and managing client-related vendor invoices.
Compiling hearing, deposition, and trial binders to support case management.
Handling incoming and outgoing mail, including coordination of messenger pick-ups and deliveries.
Organizing firm and client meetings through effective calendar management and logistical coordination (including conference calls and Zoom meetings).
Maintaining both physical and electronic filing systems through NetDocuments.
Performing document conversions (e.g., PDF to Word) as needed.
Accurately entering attorney time into the time entry program.
Taking and routing telephone calls, managing communication with high attention to detail.
Coordinating print, scan, and duplication projects with the Document Production department.
Arranging travel logistics, including airfare, hotels, and car rentals.

Required Skills/Abilities:

A minimum of 1 year of law firm experience, preferably in a litigation practice.
Strong understanding of court rules and e-filing procedures.
Proficiency in MS Office Suite (Word, Excel, PowerPoint) and experience with NetDocuments.
Excellent organizational skills, with attention to detail and the capacity to manage confidentiality.
Outstanding written and verbal communication skills, complemented by strong interpersonal abilities

TruCapital Partners

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Legal Administrative Assistant