You’re looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That’s why we’re looking for a Legal Administrative Assistant-Litigation to provide comprehensive administrative support to assigned legal staff.

The ideal candidate will be responsible for…

Prioritizing assignments and preparing often sensitive and detailed correspondence
Preparing witness and trial binders, deposition preparation and logistics, receiving electronic filing notifications from courts for cases via Pacer accounts and court ECF accounts, and preparing exhibits for filings
Managing billing process to include time-entry, data review and correction, and final submission
Interacting professionally with members of other departments and varied external contacts
Scheduling appointments, making travel and/or meeting arrangements and maintaining business calendars as instructed
Effectively establishing and maintaining well organized files, while managing the integrity of original client documents
Maintaining confidentiality, assuring work product is accurate and presented professionally and making efforts to foster a positive rapport with all internal and external contacts

The successful candidate will demonstrate…

A minimum of 2+ years experience within a law firm and/or professional services environment; experience working within a litigation practice required
Knowledge of eFiling in all court systems; experience using Pacer accounts and court ECF accounts
Advanced use of MS Word (including redlining, comparing documents, advanced formatting, TOA and TOC creation and manipulation, and embedded hyperlinks)
Intermediate to advanced level skills using MS Office Suite; strong computer aptitude to use other programs (including Adobe, Best Authority, eFiling, DocuSign, PDF Essentials, various ERoom platforms, DropBox, etc.)
Proficiency in the use of document management systems
Ability to efficiently proof and edit (using edit marks) non-routine correspondence, reports and tables for typographical errors and sentence structure
High level of communication skills requiring social sensitivity and willingness to gain extensive knowledge of department procedures in order to communicate effectively with staff, management, attorneys, and clients
Ability to follow and convey instructions effectively with a high degree of courtesy and tact

Pay Range for Candidates in Los Angeles:

$61,000- $110,000 per year

The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Additional compensation may include discretionary bonuses and overtime, if eligible. Overtime wages earned will be paid in compliance with applicable law.

Venable’s benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid vacation and sick time, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm’s benefit offerings upon hire.

Investing your time and talents is no small matter—we know that superior service to our clients starts with an investment in you. Our competitive compensation, comprehensive benefits, and programs that support our employees’ well-being, families, and futures reflect our pride in our people. From our legal administrative assistants to our senior partners, Venable prioritizes the whole person in order to cultivate the most successful of relationships.

Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Material job duties for this role include having access to privileged and confidential firm and client information, firm employees, and the firm’s premises. This role requires the hired individual to perform the material job duties outlined in this job posting. If the firm reasonably believes an applicant’s criminal history may have a direct, adverse, and negative relationship with the material job duties required by the role, a conditional offer of employment may be rescinded.

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Venable LLP

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Legal Administrative Assistant - Litigation