Gray Hawk Land Solutions is currently hiring for the position of a Document Specialist for a remote position. The individual we are looking for must have a complete understanding of all phases of a pipeline right-of-way project, be a self-starter, and able to perform the below tasks with little or no supervision.
Responsibilities & Qualifications:
- Must be highly organized and have good time management skills, must have a complete understanding of all phases of a pipeline right-of-way project from line list development to construction, and is expected to maintain accurate and current information on the overall status of the project
- Must have working knowledge and experience with all necessary right-of-way documents such as, but not limited to, land acquisition easements including courthouse recording requirements, temporary workspace documents, damages and compensation documents, excel spreadsheet tracking sheets etc.
- Maintain hard files, including easements, lease documents, real estate deeds, and various other documents relating to ownership and rights
- Create system line lists as requested
- Conduct in-house ROW and title searches as requested
- Scan documents into client system(s) of record
- Add specific metadata to documents in client system(s) of record
- Must have a proven history of reviewing and understanding land acquisition agreements
- Must be fluent in Microsoft Office software, including MS Excel and MS Word, and have an excellent understanding of database entry
- Must have the ability to learn new systems quickly
- Experience with geoAMPS or Pandell Projects and ESRI GIS software is preferred
- Understands general access reporting functions and the uses of formula/equation statements to optimize reports and reporting functions
- Must be able to multi-task and work efficiently during high-peak times
- Must be highly organized with the ability to prioritize work based on project timelines and ensure that timelines are not jeopardized
- Must have the ability to proof-read and have a keen eye for details to ensure the accuracy and completeness of reports and data
- Be proficient at typing and use a calculator, copier, postage machine, and other large and small equipment common to a project
- Excellent written and verbal communication skills
- Experience providing administrative support to a wide variety of users
- Represents self with professionalism. Can relate to people from various backgrounds and work well with others
- Able to work well in a team environment or an individual role
Education/Experience:
Minimum of two (2) years of preparing and processing ROW acquisition easement documents on ROW projects.
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