ELS Consilio Direct Hire Division
Our client is seeking an Admin Assistant
- Maintains department files, central index of attorney personnel files, records, and calendars.
- Processes invoices, check requests, and expense reports by confirming the accuracy of the reports and ensuring that supporting documentation is attached prior to forwarding the documents for signature.
- Coordinates conference rooms including logistics for food and room set-up.
- Assists with the arrival and transfer process for all attorneys, including orientation schedules, providing office tours, and processing moving expenses.
- Assists with the departure process for attorneys, including coordinating with other departments as needed.
- Assists with attorney parental leave procedures and other leave procedures as needed.
- Assists with logistics for attorney training programs, including invitations, tracking RSVPs and follow up efforts, creating and distributing sign-in sheets and materials, creating name badges, and coordinating with Conference Services as needed.
- Assists with attorney bar admission process, annual bar renewals, and related reporting.
- Assists with preparation and maintenance of continuing legal education (CLE) applications and files.
- Assists with the administrative process for attorney evaluations.
- Assists with attorney engagement, integration, and retention efforts.
- Assists with tracking and monitoring of confidential legal personnel information.
- Assists with coordinating office moves.
- Performs other related duties as assigned.
- QualificationsKnowledge of relevant firm computer software programs (e.g., Outlook, Word, Excel) with the ability to learn new software and operating systems.
- Ability to interpret and follow instructions.
- Demonstrates effective interpersonal and communication skills, both verbally and in writing.
- Demonstrates close attention to detail.
- Flexibility to adjust hours and work the hours necessary to meet operating and business needs.
Experience/Education
-High school diploma or equivalent.
-Minimum of one year of administrative or secretarial experience in a professional services environment.
ELS Consilio Direct Hire Division staff’s positions for Consilio clients and does not staff for internal corporate positions Consilio. Please refer to www.consilio.com to view job opportunities within our company.
Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate on the bases of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status
