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The Conflicts Intake Specialist is responsible for assisting the Lateral Intake Conflicts Manager with coordinating the conflicts review process related to the new business and special interest initiatives during the pre-arrival and post arrival phases of onboarding new and incoming firm business services candidates, associate, partners, counsel and other strategic hires, and to facilitate resolution of conflicts of interest and business sensitivity issues.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Assist the Manager in coordinating receipt of conflicts documentation for new hire and lateral attorney candidates, reviewing for completion and accuracy.
- Assist the Manager with coordinating assignments by determining appropriate follow-up, assigning out to junior Intake team members for handling, and monitoring the progress of workload.
- Engage with candidates and Recruitment to identify and request additional details required for successful conflicts clearance;
- Assist incoming lateral attorneys with client and matter registration for transferring new clients to the firm, including but not limited to: pre-arrival briefing of each lateral attorney concerning the new business intake process and policies and the strategy and timing for securing waivers from clients; post arrival orientation on the Conflicts Department policies and procedures; and liaising with the Records Department to engage in client file retrieval.
- Work closely with Associate/Personnel Conflicts Clearance and Lateral Partner/Counsel Conflicts Clearance team members, New Business Intake team members, members of the firm’s Legal Ethics Committee and General Counsel’s Office, as needed, to fully resolve conflict of interest issues that arise prior to and after the lateral attorney joins the firm.
- Assist the Manager in training Conflicts Intake Specialists and Senior Conflicts Intake Specialists.
- Responsible for completing tasks and following through with the resolution of issues with minimal supervision, including the ability to meet deadlines under very tight time constraints and many other demands.
- All members of the firm are expected to participate in our Responsible Business program; and
- Assist with other duties and projects as assigned.
- All members of the firm are encouraged to participate in our Responsible Business program.
- Other duties as assigned
REQUIRED SKILLS/QUALIFICATIONS
- Must have strong organizational skills; must be multitasked oriented; must have strong analytical, writing and communication skills.
- Strict attention to detail is a must.
- Must have strong word processing skills in Microsoft Word and Excel.
EDUCATION, CERTIFICATIONS, AND/OR EXPERIENCE
- Bachelor's degree preferred.
- At least three (3) years of legal conflicts of interest researching and analysis experience preferred. If no conflicts of interest resolution experience, candidates must have at least five
- (5) years of legal background, law firm experience preferred.
- Elite 3E Conflicts Database experience preferred.
HOURS
Core hours are Monday through Friday, 9:00 a.m. to 5:30 p.m., with additional hours as needed.
This job description sets forth the authorities and responsibilities of this position and may be changed from time to time as shall be determined.
The annualized salary range for this position is $67,000 to $83,000 depending on the candidate's overall experience and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus. In addition, full time employees as well as some part time employees, will be eligible for the firm’s fringe benefits as they currently exists. Please find out more about our benefit programs here https://www.hoganlovells.com/en/global-careers/careers-in-the-united-states/career-categories/professional-services/roles/benefits
This job description sets forth the authorities and responsibilities of this position and may be changed from time to time as shall be determined.
Hogan Lovells is an equal opportunity employer.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected veteran status, or other factors protected by law.
Hogan Lovells complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Benefits Department at Leaveofabsence_us@hoganlovells.com
