The DC office of a top global law firm is seeking an experienced Administrative Assistant to join their team!

At least 5-7 years of secretarial experience in a law firm.

RESPONSIBILITIES

Provides phone coverage using judgment and discretion in screening calls, giving information and taking accurate messages;
Effectively manages the diary, expense, Interaction and billing processes with attention to detail, and has a good understanding of Finance and client requirements;
Proactively follows up with various departments and handles problems and inquiries on behalf of Partners and Associates;
Manages email, calendar and related communications;
Schedules meetings and sends meeting invitations accordingly;
Coordinates travel arrangements;
Handles tasks associated with document production and distribution;
Maintains and organize files;
Handles personal matters for attorneys, as requested;
Proactively offers assistance and provides seamless and consistent backup support to the secretarial team, as well as Conference Services, as needed;
Partners with Conferences Services to provide support for client and Firm meetings:
Greets and announces clients with a welcoming demeanor and escorts them to their destination;
Assists with special projects, events, and orders catering for meetings; and
Perform other duties, as assigned.

QUALIFICATIONS

High School Diploma required;
At least 5-7 years of secretarial experience in a service industry firm;
Proficiency in Microsoft Word, Excel, Outlook, iManage, Chrome River, Intapp, Workshare Compare, and ability to learn and adapt to Firm document style and procedures; Interaction and 3E a plus;
Excellent interpersonal and communications skills, both written and verbal;
Ability to work well under pressure and maintain composure in all circumstances;
Ability to acknowledge assignments, follow instructions, seek clarification as needed and keep attorneys informed of work status and any delays;
Ability to complete work promptly and efficiently;
Strong initiative, anticipation of work needs and ability to prepare and respond appropriately;
Dependability, flexibility and willingness to assist others; and
Ability to work overtime, as needed, sometimes without notice.

The ONeil Search Group jobs