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POSITION OBJECTIVES: Under general direction, provide administrative and technical support to the Town Manager and the Board of Trustees. Performs managerial and administrative functions to maintain and secure the Town's official records, conduct municipal elections, and manage liquor licensing functions required by statute, municipal code, or charter. For the purposes of decision-making, prepares a variety of studies, reports, and related information.

General Duties – :

Serves as custodian of official Town records and public documents; performs certification and recording for the Town as required on legal documents and other records requiring such certification; seals and attests by signature to ordinances, resolutions, and contracts, easements, deeds, bonds, or other documents requiring Town certification; catalogs and files all Town records
Attends all regular and special Board of Trustees meetings; performs an accurate recording of the proceedings and prepares meeting minutes using proper legislative terminology
Performs recording, indexing, and filing for public records; distributes information as requested
Research State Statutes, Town Ordinances, minutes, and documents in answer to questions from the Town Board, Town Manager, Town Attorney, and citizens
Maintains meeting management data and audio recording software
Prepares and distributes agendas, materials, minutes, and records of meetings
Files ordinances and resolutions of the Board and oversees the codification of ordinances into the municipal code book
Prepares, publishes, and posts meeting agendas and legal notices of public hearings and special meetings as required
Administers oaths for elected and appointed public officials
Registers voters and performs all election duties; serves as Election Official, and organizes and oversees candidate nomination procedures; appoints and trains elections judges when requested by the Town Board; oversees preparation of ballots and certifies ballots; creates or orders forms, supplies and equipment for Town elections; notifies and educates the public as to election procedures; canvasses election returns and prepares certification of results; facilitates the electorate’s rights of initiative, referendum and recall as outlined in the state constitution and statues; stores election documents, ballots and other materials before and after the election, and purges same as prescribed by law
Prepares reports and surveys for the Board as directed
Provides public records and information to citizens, civic groups, the media and other persons and agencies in accordance with the Open Records Act
Administrative Authority for the enforcement of the Keenesburg Municipal Code. Responsible for carrying out all actions necessary as provided in the municipal code to promote enforcement and compliance
Serves as the liquor license authority. Issues, maintains and records liquor licenses as well as special event permits issued by the town and communicates with state authority

Peripheral duties:

Continually seeks to improve job skills through education and training, including certification by the Colorado Municipal Clerks Association
Types up Board member’s and Mayor’s correspondence; makes reservations and travel arrangements for meetings, seminars, and conventions
Performs a variety of office duties such as answering the phone, preparing various correspondences, ordering of office supplies, and responding to public needs
Provides backup when any office staff is absent
Attends staff meetings and all developmental conferences
Maintains knowledge and abilities as court clerk to oversee court clerk duties

Other Duties:

Any other duties as assigned by the Town Manager. Prepares correspondence and/or reports as directed.

Qualifications:

Must have a legal authorization to work in the United States of America. Valid Colorado Driver’s License. Must be able to pass background check and pre-employment drug test.

Knowledge, Skills and Abilities:

Must be able to operate office equipment such as computer, typewriter, copy machine, calculator, etc.
Strong analytical and problem-solving skills
Excellent organizational and time management skills
Proficient in Microsoft Office Suite or similar software
Knowledge of grammar, spelling, and proper punctuation
Ability to perform clerical duties and handle clerical detail
Ability to understand oral and written instructions
High attention to detail and accuracy
Ability to establish and maintain a working relationship with other employees and the public

Environmental Conditions:

Work is generally performed in an office environment.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

While performing the duties the employee may have prolonged periods sitting at a desk and working at a computer
At times employees may need to walk, stand, stoop, bend and sit while performing duties. Repetitive hand movement while keyboarding, writing, or other type of paperwork
The employee may occasionally lift and/or move up to 25 pounds
Vision abilities required by this job include close vision and the ability to adjust focus with or without corrective lenses
Ability to participate in routine conversation in person or via telephone and to distinguish telephone, voice, and other auditory tones

Other Unique Requirements:

A flexible schedule may be required to fulfill organizational needs, including attending Town Board meetings and planning commission meetings.

Education/Experience:

Possess a high school diploma or GED equivalent
A minimum of two years of clerical experience required with Municipal knowledge a plus
Continue education to obtain/maintain certification by the Colorado Municipal Clerks Association

Town Benefits:

The Town of Keenesburg offers a comprehensive benefit package and pays a major portion of the employee premium. Benefit coverage includes Health Insurance, Dental and Vision, Town paid Life Insurance for employee, IRA contribution, paid sick leave accrual, and vacation time (based on length of service). Benefits begin the 1st of the month following first day of the following month if eligible on or before the fourteenth (14th); or the first day of the second month following the date of eligibility if eligibility qualification is on or after the fifteenth (15th) for employees regularly scheduled and working 20 or more hours per week.

The duty statements set forth in this Job Description are illustrative of the essential functions of the job and do not include other non-essential or marginal duties that may be required. The Town reserves the right to modify or change duties or essential functions of this job at any time. The Town of Keenesburg is a drug-free workplace. The Town of Keenesburg is an Equal Opportunity Employer.

Job Type: Full-time

Pay: $29.00 - $35.00 per hour

Benefits:

Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Schedule:

8 hour shift
Monday to Friday
Weekends as needed

Ability to Commute:

Keenesburg, CO 80643 (Required)

Ability to Relocate:

Keenesburg, CO 80643: Relocate before starting work (Required)

Work Location: In person

Town of Keenesburg

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