Job Summary:
The Records Clerk is responsible for managing, organizing, and maintaining legal records and files for the law firm. The role involves ensuring that all documents (Medicare/Medi-Cal, city records, insurance documents, and medical records) are properly categorized, archived, and easily retrievable. The role also involves responding to record requests from third-party lien advance companies. The Records Clerk supports attorneys, paralegals, and other staff by handling file management requests and ensuring compliance with confidentiality and legal record-keeping standards.
Key Responsibilities:
- Records Management: Create, organize, and maintain electronic records of Medicare/Medi-Cal notifications/requests, city records, insurance documents/claims and medical records for all cases. Ensure that files are complete and up to date. Respond to record/information requests from third-party lien advance companies.
- File Retrieval: Efficiently retrieve records and files requested by attorneys, paralegals, and other staff members. Provide timely access to needed information for legal proceedings or internal use.
- Archiving and Disposal: Archive inactive or closed case files according to firm policies and legal retention requirements. Safely dispose of records that are no longer needed in compliance with applicable laws.
- Confidentiality: Handle sensitive and confidential information with care, following strict protocols to maintain client privacy and data security.
- Database Management: Enter and update records in the firm’s case management software or database, ensuring accuracy and completeness.
- Compliance: Ensure that all record-keeping practices comply with legal requirements, including those for data protection and records retention.
Qualifications:
- Education: High school diploma or equivalent required; additional certification in records management or a related field is a plus.
- Experience: Previous experience in records management, particularly in a legal setting, is preferred but not required.
- Technical Skills: Proficiency in using office software (e.g., Microsoft Office) and familiarity with document management systems. Experience with legal records software is a plus.
- Attention to Detail: Strong organizational skills and attention to detail, ensuring accuracy in filing and record-keeping.
- Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with attorneys and staff.
- Time Management: Ability to prioritize tasks and manage time effectively in a fast-paced legal environment.
- Confidentiality: Demonstrated ability to handle confidential and sensitive information with discretion and integrity.
Salary:
Competitive, commensurate with experience and location.
Job Type:
Full-time.
Join our team as a Records Clerk where you can contribute to the efficiency of our operations while developing your skills in a supportive environment.
Job Type: Full-time
Pay: From $7.00 per hour
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: Remote
