Job Overview
We are on the lookout for an accomplished and proactive Law Firm Administrator to join our leadership team in a fully remote capacity, ideally situated in California. This pivotal role will be essential to the firm's advancement, supervising daily operations to ensure optimal efficiency across non-legal divisions. Acting as a crucial strategic ally to the CEO and senior leadership, the Law Firm Administrator will play a vital role in formulating and executing initiatives that underpin the firm's long-term ambitions.
Key Responsibilities
- Cultivate a positive, values-driven atmosphere across the firm.
- Lead and manage a dedicated team of non-attorney staff, focusing on recruitment, onboarding, training, performance management, and career growth.
- Provide mentorship and guidance to ensure alignment with the organization's objectives.
- Represent the firm, advocating its values and culture both internally and externally.
- Collaborate with the CEO and leadership team to define and realize strategic initiatives enhancing operational effectiveness and business growth.
- Serve as a strategic consultant in long-term planning and pivotal decision-making processes.
- Steer organizational change initiatives to ensure seamless transitions for new processes, technologies, and systems.
- Act as a conduit between departments to enhance workflows and communication within the firm.
- Partner with the CFO to manage budgeting, financial forecasting, and performance analysis, ensuring alignment with fiscal goals.
- Enhance firm-wide operations by creating scalable systems and procedures that promote efficiency and cost savings.
- Supervise risk management and compliance protocols to guarantee adherence to legal and regulatory standards.
- Lead the firm's technology strategy, implementing innovative solutions to bolster operations.
- Manage workflows, case management, insurance policies, document management, and virtual facilities administration.
- Collaborate with managing attorneys to ensure effective communication and case management.
- Develop and monitor Key Performance Indicators (KPIs) to gauge progress and fulfill operational objectives.
- Maintain relationships with vendors, supporting technology, office, and marketing requirements.
- Oversee the potential new client process to ensure a positive experience and workflow efficiency.
- Ensure effective scheduling and task completion through firm calendar management.
- Provide necessary training to attorney staff and standardize operational procedures.
Required Skills
- Proven leadership capabilities with a history of motivating and cultivating high-performing teams.
- Exceptional interpersonal skills for conflict management and trust-building at all organizational levels.
- Strong project management acumen, capable of juggling multiple priorities effectively.
- Comprehensive understanding of legal office protocols, terminology, and document management systems.
- Demonstrates integrity, professionalism, and confidentiality consistently.
- Excellent organizational skills and meticulous attention to detail.
- Capacity to adapt to and implement emerging technologies.
- Outstanding client service orientation with excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite.
- Fluent in English, both written and spoken.
Qualifications
- High school diploma required; a bachelor's degree is preferred.
- Certified Legal Manager (CLM) is highly regarded.
- Minimum of 7 years' experience in law firm administration or law office operations management.
- At least 3 years of supervisory experience managing a legal team of 10 or more employees.
- Minimum of 3 years of experience in Human Resources, encompassing recruitment and hiring.
- Proven experience managing budgets of $5 million or greater.
- Background in small to mid-sized organizations, with an emphasis on operational efficiency.
- Experience in remote-first work environments is advantageous.
Career Growth Opportunities
The Law Firm Administrator role presents pathways for professional development and leadership growth, allowing you to influence strategic initiatives that drive the firm’s accomplishments, thus opening avenues for career advancement within the organization.
Company Culture And Values
Our firm upholds a commitment to a positive, values-driven work culture that fosters collaboration and engagement, prioritizing mentorship and coaching to align our teams with the organization’s objectives, creating a supportive environment for both personal and professional advancement.
Employment Type: Full-Time
