Responsibilities
- Organize, maintain, and manage legal documents, including case files, pleadings, contracts, and correspondence, ensuring timely and accurate filing in NY, NJ, and Federal Courts.
- Assist in preparing legal documents, such as briefs, motions, and discovery requests, and coordinate filings in both state and federal courts.
- Communicate with clients, opposing counsel, and other parties as directed, maintaining professionalism in all interactions.
- Schedule and manage appointments, meetings, hearings, and court dates, ensuring attorneys are reminded of upcoming deadlines and appearances.
- Provide general administrative support, including drafting correspondence, answering phones, and managing emails. Direct inquiries and calls to the appropriate parties.
- Oversee office operations, including coordinating office supplies and equipment, and collaborate with headquarters to facilitate necessary orders.
- Manage attorneys’ calendars, appointments, and meetings.
- Coordinate travel arrangements and accommodations.
Qualifications
- Minimum of 3 years of relevant experience in a legal environment.
- Bachelor’s degree in legal studies or a related field.
- Proficiency in MS Word and Outlook, with the ability to quickly learn other applications.
- Experience with Best Authority software for creating tables of authorities.
- Experience with e-filing in State (NJ/NY) and Federal courts.
- Familiarity with NetDocuments or similar document management systems.
- Experience with SurePoint or similar billing software.
- Strong organizational and multitasking abilities.
- Proven ability to prioritize tasks and manage workflow efficiently.
- Professional communication skills.
Skills: legal documents management,task prioritization,document management system familiarity,office supplies coordination,pleadings management,prioritization skills,organizational skills,attorney calendar management,application learning ability,e-filing experience,travel coordination,preparing legal documents,outlook proficiency,court date management,billing software proficiency,phone answering,professional communication skills,email management,legal documents organization,general administrative support,case files management,surepoint familiarity,netdocuments,meeting scheduling,hearing scheduling,case files organization,workflow management,appointment scheduling,contract management,best authority software proficiency,efiling,ms outlook proficiency,briefs preparation,e-filing proficiency,correspondence management,office operations management,legal correspondence management,discovery requests coordination,legal document management,legal document preparation,calendar management,software,court filings coordination,motions preparation,netdocuments familiarity,office operations coordination,opposing counsel communication,billing software experience,scheduling,ms word proficiency,legal document filing,drafting correspondence,travel arrangement coordination,client communication,administrative support,contracts management,receptionist duties,multitasking abilities