Responsibilities
- Organize, maintain, and manage legal documents, including case files, pleadings, contracts, and correspondence, ensuring timely and accurate filing in NY, NJ, and Federal Courts.
- Assist in preparing legal documents, such as briefs, motions, and discovery requests, and coordinate filings in both state and federal courts.
- Communicate with clients, opposing counsel, and other parties as directed, maintaining professionalism in all interactions.
- Schedule and manage appointments, meetings, hearings, and court dates, ensuring attorneys are reminded of upcoming deadlines and appearances.
- Provide general administrative support, including drafting correspondence, answering phones, and managing emails. Direct inquiries and calls to the appropriate parties.
- Oversee office operations, including coordinating office supplies and equipment, and collaborate with headquarters to facilitate necessary orders.
- Manage attorneys’ calendars, appointments, and meetings.
- Coordinate travel arrangements and accommodations.
Qualifications
- Minimum of 3 years of relevant experience in a legal environment.
- Bachelor’s degree in legal studies or a related field.
- Proficiency in MS Word and Outlook, with the ability to quickly learn other applications.
- Experience with Best Authority software for creating tables of authorities.
- Experience with e-filing in State (NJ/NY) and Federal courts.
- Familiarity with NetDocuments or similar document management systems.
- Experience with SurePoint or similar billing software.
- Strong organizational and multitasking abilities.
- Proven ability to prioritize tasks and manage workflow efficiently.
- Professional communication skills.
Skills: experience with billing software,surepoint billing software,task prioritization,proficiency in outlook,e-filing in state and federal courts,experience with e-filing in state and federal courts,client communication,organizational skills,case file management,phone answering,communication skills,surepoint software proficiency,hearing scheduling,preparing legal documents,outlook proficiency,surepoint,court date scheduling,billing software experience,prioritization skills,administrative support,familiarity with document management systems,briefs preparation,drafting correspondence,correspondence management,contracts management,discovery requests coordination,phone management,legal documents organization,calendar management,document preparation,experience with best authority software,office operations coordination,case files organization,best authority software,scheduling,best authority software proficiency,office operations,opposing counsel communication,multitasking abilities,travel coordination,surepoint familiarity,motions preparation,court filings coordination,microsoft word,professional communication skills,ms outlook proficiency,workflow management,office supplies coordination,case files management,ms word,case file organization,legal correspondence management,meeting scheduling,office operations management,attorney calendar management,microsoft outlook,netdocuments,communication,pleading management,e-filing experience,legal documents management,legal writing,drafting legal documents,netdocuments proficiency,proficiency in ms word,software,e-filing,pleadings management,outlook,legal document preparation,contract management,professional communication,coordinate legal filings,general administrative support,legal document filing,email management,ms word proficiency,legal document management,application learning ability,efiling,receptionist duties,appointment scheduling,document management system familiarity,e-filing proficiency,travel arrangement coordination,court date management,surepoint or similar billing software,billing software proficiency,netdocuments familiarity,multitasking
